Step 1

The Organisation and the Europeana Office formalise their direct collaboration by signing the Data Provider Agreement or Data Aggregator Agreement (this is one or the other depending on the organisation's status).

Step 2

The Organisation submits a description of the submission it wants to make: type of submission (new/update), licensing and metadata information related to this particular submission, transfer mechanism that will be used, etc...

Step 3

Within one month the Europeana office reviews the submission request and gives feedback to the Organisation.

Step 4

In the next stage the Organisation executes the actions aiming at preparing the data sets to be submitted using the 'ESE specifications'. The 'Mapping and Normalisation Guidelines' are available to support the mapping exercise. An XML Schema is available to validate the mapping to ESE.

In addition to the previous resources the Organisation can use the Content Checker. The Content Checker is a web tool allowing to validate the mapping against the XML schema, and to simulate the ingestion operations so that the search, browse and display of the data in a copy of the Europeana portal can be tested.

In parallel to the data preparation steps the Organisation sets up and/or configures the data transfer infrastructure (in case of OAI-PMH: population of repository, organisation in sets, etc...) and tests it.

Step 5

The Europeana office tests the harvesting of the data files to validate the transfer mechanism.

Step 6

The Europeana office runs the operations aiming at ingesting the data into the Europeana production environment. When the operations are completed the Organisation receives a notification from the Europeana office.

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